Voyig

  • Accounting Clerk

    Job Locations US-OK-Tulsa
    Posted Date 3 weeks ago(11/27/2018 3:56 PM)
    Job ID
    2018-3915
    # of Openings
    1
    Category
    Accounting/Finance
  • Overview

    SUMMARY STATEMENT

    Provides routine accounting or bookkeeping functions pertaining to customer accounts. Works to establish and minimize financial risks for Clear Edge Filtration. Collects and compiles data on prospective customers. Maintains continuing records on current customers and conducts follow-up on over-due accounts. Initiates collection efforts on delinquent accounts. Provides adequate back-up for the Accounts Payable and Payroll processing functions.

    Responsibilities

    ESSENTIAL FUNCTIONS AND KEY RESPONSIBILITIES

     

    Accounts Payable:

    • Matches vendor invoices to purchase orders, contracts and receiving document.
    • Verifies quantities on packing list receipts to quantities invoiced. Verifies price on purchase order to price invoiced.
    • Verifies vendor invoice calculations.
    • Verifies employee expense reports according to CEUS procedure.
    • Verifies freight bills. Confirms customer invoice terms (FOB origin or FOB destination) with freight bill. Confirms purchase order terms with freight billed. Seeks approval on freight expenses for expediting charges according to CEUS procedures.
    • Forwards invoices to Controller, President or appropriate manager for approval where document verification or contracts are held.
    • Seeks resolution on discrepancies between documents by returning documents to purchasing or other appropriate individual to most quickly investigate and resolve problems associated with purchase or service.  Assists other departments in searching for misplaced documents to ensure timely vendor payment. Alerts Controller where problems are persistent.
    • Codes documents including vendor invoices, check request forms, or other approved documents utilizing Chart of Accounts, A/P Stamp and according to CEUS procedures.
    • Analyzes and prepares various reports for management for expense comparisons and tracking.
    • Maintains vendor files in compliance with IRS regulations for taxpayer identification (W-9’s). Maintains records for annual 1099 reporting, prepares 1099 forms for applicable vendors according to IRS regulations.
    • Posts vendor invoices to accounts payable subsidiary ledger and general ledger.
    • Processes Accounts Payable checks including payment selection according to vendor terms for computing and taking vendor discounts.
    • Communicates with Controller to determine funds availability.
    • Prints checks, seeks authorized signatures, mails or distributes and files documents.
    • Maintains the Accounts Payable check log and provides status to Controller.
    • Completes standard requests for credit information and responds to vendor inquiries.
    • Maintains paid and open vendor invoice files. Maintains storage and retrieval system or paid and open vendor documentation. Retains A/P archives according to IRS requirements and CEUS procedures. 
    • Performs other duties as assigned.

     

    QUALIFICATIONS

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

     

    EDUCATION AND EXPERIENCE

    Experience may be substituted for the formal education and training requirements in this section at the discretion of management.   High school or equivalent plus some post-secondary education is desired.  Strong experience in Excel. Minimum of three (3) years of routine accounting or bookkeeping or equivalent.  

     

    COMMUNICATION AND SPECIAL SKILLS

    Ability to read and interpret documents such as procedure and training manuals. Ability to write routine reports and correspondence. Ability to speak and communicate well with co-workers and other employees; excellent grammar, spelling and proofreading skills and follow-up effectively with all staffing levels.  Must have analytical skills and ability to investigate questionable data.  Ability to work independently, self-starter, energetic, attention to detail.  Strong data entry skills.  Excellent time-management skills.  Exceptional organizational and multi-tasking skills. PC CEUS manufacturing/business software, sales tracking software, spreadsheets, word processing, printers and calculators.   Must work well in a team environment.  Must be able to maintain confidential information.

     

    Company Background –Filtration Group and Madison Industries

    Filtration Group is on a mission to make the world safer, healthier and more productive.   With a passionate workforce, global footprint and world class engineering and manufacturing capabilities, we are driving innovation and developing solutions across a broad spectrum of applications in the fast-growing global filtration industry.   We are committed to maintaining an entrepreneurial culture built on a foundation of trust and in which our leaders exhibit a strong bias for action.

    The Company began in 2009 and has rapidly grown to be a global leader in the highly attractive filtration industry.   With revenues of $1.6 billion, Filtration Group is consistently recognized as the fastest growing and one of the largest filtration businesses in the world.   With over 7,000 employees, the Company serves its customers from a global footprint of 105 facilities in over 25 countries.  Filtration Group operates across a wide variety of attractive end markets and produces mission critical products with high replacement rates.   Over 80% of the Company’s revenue comes from replacement / consumable products, many of which are specified into customer’s products or processes.

     

    Filtration Group is an affiliate of Madison Industries, one of the largest and most successful privately held companies in the world. Madison builds entrepreneurially driven, branded market leaders that are committed to making the world safer, healthier and more productive by creating innovative solutions that deliver outstanding customer value.  The team at Madison is committed to building something truly remarkable that long outlasts them while coaching others to reach their highest potential.  Please visit Madison at www.madison.net.

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